To select an account from the Checkbook Account List, double-click the account name or select press Enter with the account selected. This brings you to the Checkbook Register such as the one below. The columns, in order from left to right are: Check Date, Check Number, Payee (who the check or transaction is made out to), Category separated by a colon from an optional Subcategory, Note, Reconciliation Column (C), Payment Amount, Deposit Amount, and Account Balance.
Note that the highlighted gray transaction with the arrow at the far left is the active transaction. Each of the Menu Bar items displayed at the top of the Checkbook Register will be described in the following pages. One special command that is not on the Menu Bar is the Memorize command. To Memorize any transaction in the Register, select it and press Ctrl-M from the keyboard. Ctrl-M copies the transaction and all details associated with that transaction into a Memorized List. For more details, click Memorized Transactions.
The Reconciliation column will contain a C for items that have been Cleared reconciled with the bank statement, an asterisk for items that are in the process of reconciliation, and a blank for items not reconciled with the bank statement.
Adding New Transactions
Click Add, click the Add icon, or press Alt-A to add a new transaction to the register. An Add Check/Deposit screen is shown below.
The date defaults to the date of the Checkbook Register's active transaction at the moment you click Add. The Check Number is optional, but to enter the next check number, press F12. To decrease the check number by 1 press F11. A Payee is required and you can enter either a Payment amount or a Deposit amount, but not both. Categories and Subcategories are optional, but if you do not enter them, the transaction will be listed as either "Other Income" or "Other Expenses" on reports. The Note is optional.
From the Add screen, you may click Split to divide the payment or credit amount into 1 to 15 Categories / Subcategories, or you may click Memorized to select from one of your memorized transactions. The quickest way to add recurring transactions, whether they are checks, deposits, or bank drafts, is to use the memorized transaction feature. This feature is especially helpful when doing payroll checks.
Editing Existing Transactions
To edit an existing transaction, select it and click Edit, click the Edit icon, or press Alt-E to edit an existing transaction. Or simply double click a transaction directly. An Edit Check/Deposit screen is shown below.
While editing a transaction, you may click Split to divide the payment or credit amount into 1 to 15 Categories / Subcategories, or you may click Memorized to select from one of your memorized transactions. Selecting a memorized transaction will replace the existing transaction. If you make a mistake, simply click Cancel. For more details, click on Split Transactions or Memorized Transactions.
To delete an existing transaction, select it and click Delete, click the Delete icon, or press Alt-D. Delete means to remove a transaction from the register and update all balances. If the transaction had already been "Cleared" in a previous Bank Reconciliation, the beginning balance of your next bank reconciliation will be revised accordingly.