Import Meet Entries
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Meet Entries are made up of Individual and Relay declarations for one particular meet. They can be provided on diskette, e-mailed over the Internet, or downloaded from HY-TEK's Online Meet Entry System. Meet Entries can be imported from:

_bm4HY-TEK's TEAM MANAGER 4.0 or TM Lite.  
_bm4HY-TEK's Online Meet Entry System.  
_bm4Advancers from a HY-TEK MEET MANAGER Database.  
_bm4SDIF File from another vendor's product with an SD3 file extension. This file will be checked for SDIF compliance before it is imported to protect your Database from any import errors.  

Note: If you are running a large meet and if many of the teams coming to your meet do not have TEAM MANAGER, you can request a FREE copy of HY-TEK's TEAM MANAGER Lite and then provide that software to the teams. Then they can do the keying of their meet entries and export those entries to you - no keying for you and no mistakes! Contact the HY-TEK Business Office Toll Free at 866.456.5111 to get your FREE copy of TM Lite to distribute. Or download a full install of TM Lite from HY-TEK's Download Center.

To Import Meet entries click on File / Entries. MM will ask to specify where the entry file resides - on diskette or a folder/directory on your Hard Drive and will then display files that match the following file types:
_bm4.HY3 files - Entries from TEAM MANAGER 4.0 or TM Lite  
_bm4.HY3 files - Advancers from a MM Database  
_bm4.HY3 files - Entries from HY-TEK's Online Meet Entry System  
_bm4.SD3 files - another vendor's product  

You can also click on the Files of Type button and pick ZIP files which may contain entries that have been zipped and e-mailed to you. Just click on the ZIP file that you want and MM will unzip the file to a directory and ask you to choose which file to Import.

Once you confirm that you wish to continue the Import, MM will offer various filter options and then proceed to Import the entries contained in the Meet Entries file.

importentries

The Update Times Only might be used in cases where teams are allowed to update their times, but new entries are not permitted.


The LSC two character code refers to the Local Swim Committee and is usually appended to the Team Abbreviation - for example, "FAST-CO". But if a Team is already in the Database as "FAST" without an LSC code, you would probably want the Team "FAST-CO" to match on the "FAST" Team Abbreviation. The option to "Use LSC for Team match" is used whenever importing .CL2 files or .SD3 files for entries. For .HY3 files the LSC is always used, except when importing advancers, when one is given the option to not use the LSC code to match on team.

Once this Import has been completed, you might want to run the Entries Report for this team.

Import Exception Report
If MM is not able to Import an entry into the Database, an Exception Report will be displayed and optionally printed. This Report will tell you which entries were NOT Imported and why. For example, if a Swim Team provides an Entry Disk that declares an Athlete in a 100 Fly and there is no 100 Fly Event in the MM Database, that entry information will be included in the Exception Report.

Note: When importing entries based on qualifying times that can be from any of the three courses (Yards, LCM, or SCM), an Exception Report is created that filters the non-qualifying entries based on the actual course. The only time a converted time is compared is when the event is a 1650, 1000, or 500 and the time is a LCM or SCM time.