Add or Edit Meets
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Meets Browser
Meets Report

Add or Import a New Meet
Click on Meets from the Main Menu Bar and then click on Add from the Meet Browser or click on the Add New Meet icon. Or, you can Import this information from our MEET MANAGER software. Contact the meet host and ask for a MM Meet Setup file. Click Here for more information about importing a MM Meet Setup file. And click Here for information about the Meets Report.

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Required Information You Must Include

Meet Name
This meet name together with the Course and Start Date will be displayed as Proof-of-Time information on many reports

Meet Course
You may enter any one of the course options below. These Meet Course options tell TM how you want to determine a swimmer's entry time by using course conversions or not, or whether to check best times for a multi-course meet. If you are not setting up meet entries and only want to key in meet results, then simply enter Y for Yards, S for SC Meters, or L for LC Meters based on the actual course of the pool in which the swimmers competed.

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Here are a few examples of how to use this powerful feature for telling TM how to set up each swimmer's Best Time when declaring meet entries.

Example 1: Select "Y" and TM will look at a swimmer's best Yard, SCM, and LCM times and convert the Meter times to yards and then pick the fastest converted yard time for his/her entry time.

Example 2: If you choose "YO", TM will look ONLY at Yard times and pick the fastest yard time for his/her Entry time.

Example 3: If you are entering a multi-course cut championship meet with "cuts" in both LCM and SCM, choose "LSY" and TM will first look at a swimmer's fastest LCM time for an event to see if it meets the LCM cut. If it does, then that LCM time is used as his/her entry time for that event. If it does not meet the cut, then TM will look at the swimmer's fastest SCM time to see if it meets the SCM cut. If it does, then that SCM time is used as his/her entry time. If it does not, then that swimmer is not eligible for that event in that meet. Please note that TM does not convert entry times for a multi-course cut meet.
·YSL for a multi-cut course meet where 2 or 3 Course Entry Times will be entered. TM will look at the Yard Course cut first, then SCM, then LCM.  
·YLS for a multi-course cut meet where 2 or 3 Course Entry Times will be entered. TM will look at the Yard Course cut first, then LCM, then SCM.  
·SLY for a multi-course cut meet where 2 or 3 Course Entry Times will be entered. TM will look at the SCM Course cut first, then LCM, then Yard.  
·LSY for a multi-course cut meet where 2 or 3 Course Entry Times will be entered. TM will look at the LCM Course cut first, then SCM, then Yard.  

Start Date
This is the date that the meet begins.


Optional Information You Might Want to Include
Meet Type
Designating this meet as a particular meet "type" will allow you to filter the Top Times Report and other information based on a choice of meet types. For example, you might want to set up a meet type of "USS" and "Summer league" so that when you print a Top Times Report or set up Eligibility, you can choose "only" times from those type meets. Please click Here to find out about how to set up "Codes" for your particular Meet Types.

Sanction #
Enter your meet sanction # information to display on the Meet Entry Report.

Enforce Qualifying Times
Select this check box if you want TM to enforce the Qualifying Times for this meet. If you do not check this box, TM will allow a non-qualifying time to be chosen but will prefix it with an asterisk - for example, *1:23.45Y indicates this time does not meet the Qualifying time for this event and course. If you check this box, TM will not let you enter a swimmer in an event unless his/her Best Time or Custom Time meets the event and course Qualifying time.

Swimmer must meet Slower Than Q Time in All Courses
If you have declared the course of the meet as a multi-course meet, and you have entered "Slower Than" qualification times so that swimmers are not eligible that have swum the event with "too fast" a time (for example, A swimmer in a BB or B/C meet), you may check this box and TM will make sure that the swimmer is not "too fast" for the event in ALL Courses. For example, for the 50 Free in a YSL meet, a swimmer may meet the "Slower Than" Q time for Yards but may be too fast in LCM. In this case, the swimmer would not be eligible to swim this event.

Enter Swimmer at Minimum Qualification Time
You have the option to click on the check box - "If Swimmer Qualifies for non-Conforming course, enter at minimum Q time". This check box is available ONLY if you have declared the course of the meet as a multi-course meet. For example, suppose the meet course is set up as LSY. If a swimmer does not meet the LCM qualification time for an event but does meet the qualification time for Yards, then when you enter that swimmer in that event, TM will automatically set the Custom Time as the minimum LCM qualification time. Additional, when you ask for Proof of Time on the Meet Entry Report, TM will display the meet and date for which the Yard time was swum along with the Custom Time.

Minimum Age Eligibility / Filter for Open Events
You may optionally enter a Minimum Age Eligibility /Filter for Open Events so that TM will know the minimum age of swimmers that you want to show as eligible to swim Open events for this particular meet. This age will dramatically affect the Eligibility Report for Open Events as well as the Meet Entry and Result browsers. TM will default to zero/blank which tells TM that there is no minimum age eligibility requirement - this case would apply to college and high school meets.

Restrict Best Times
Click on the Restrict Best Times to the Same Meet Type check box and TM will only look at a swimmer's fastest time that has been swum in a meet with the same Meet Type as this one. This is a convenient feature if you are keeping both High School and Age Groups meets in your Database but do not want to use High School meet results as entries for an Age Group meet.

Entry Fees
The Individual, Relay, Surcharge, Team Fee, and Facility Entry Fees will be used to "initialize" the entry fee information for each event that you set up for this meet. If you are editing the meet, you can click on the Update Ind. Fees button or the Update Relay Fees button and TM will go through each event and store the Meet Entry Fee that you set up in the Meet Setup screen in every event.

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Location
You may optionally enter the City, State, and Country location for this meet - this information will be displayed on the Meet Entry Report.

Dates
You must enter the Meet Start Date and optionally enter the meet Ending date for a multi-day meet.

The Age-up-Date is very important for age group teams and will be used by TM to establish each swimmer's age for this meet. The default Meet Age-up-date can be specified by clicking on Set-up then System Preferences - click Here for more information on how to do this. If no Age-up-Date is specified, TM will use the Athlete's current age whenever eligibility is required. Of course if your Database is set up for a College or High School club, an age-up-date is not necessary for those types of meets.

The Since Date is very important for meet eligibility and tells TM to look at ONLY Best Times for each Athlete SINCE this particular date. For example, if the Since Date for a meet is March 1, 2000 and Billy set the State record for the 100 Free in February, 2000, that time will NOT be used for eligibility or as an entry time for this meet. Billy's Best Time SINCE march 1, 2000 will be used for eligibility and entry for the meet.

Remarks
Enter any information here and it will be displayed on the Meet Entry Report.

Non-Conforming Course Factor
You may optionally enter a factor to use for non-conforming pool sizes. TM and the rest of our Swimming Products support 25 Yard, 25 Meter, and 50 Meter pool sizes. If your club is swimming at a 22.5 yard pool or a 33 meter pool, you can enter a specific conversion factor so that when you enter a meet result, TM will apply this factor to what you key in and display and store the resulting computed time.

Max Entries
Click Here for information about setting up max entries for your entire meet or for each session.

Altitude
You may optionally enter an altitude in feet above sea level for the meet venue in case course conversions are used.


Edit a Meet

To edit information about a meet, click on Meet from the TM Main Menu Bar and highlight the meet in the Meet Browser you wish to edit. Then either double click on the meet's name or click on Edit on the Meet Browser or click on the Edit icon. Then make the changes as you wish and click on the OK button to save those changes in your TM Database.