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A swim organization may want to set up a process to periodically register athletes. This registration may take place at the team level and then each team would export the registration information for the athletes to a central Registration Database. The Export Registration feature allows a team to mail or e-mail a registration file that contains specific registration information about each athlete. The particular Athlete registration setup and export in TM is specifically designed to accommodate USA Swimming's National Registration process. This file cannot be imported into any HY-TEK Sports Software product. Click Here to find out how to enter registration information about each swimmer.
From the TEAM MANAGER Main Menu Bar, click on File then Export then Registration. If you plan on mailing or taking this information to another computer, specify Drive A as your Export Drive. If you want to e-mail the information, specify any directory on your hard drive as the Export Drive/Directory.
You may customize the Athlete filter choices by Gender, LSC, Team, Group, Subgroup, and School Year or leave these filter choices blank to include ALL athletes.
Select Swimmers with a registration status of New, Renew, Delete, or Change or any combination of those four as well as the Batch Number for the export.
Swimmers will be exported in the NEXT batch if:
You really have two ways of exporting registration information:
You have two choices when exporting swimmers for a new batch. On each Export, TM will assign the next sequential Batch Number to the new export - this Batch Number is remembered in case you want to re-export those swimmers again.
Click on the button when selecting Batch 0 to get a list of all of the swimmers that are a candidate for this export.
Choose a Batch Number that was previously exported and TM will export those swimmers again that were included in the Batch that have not changed their registration status. This is a nice feature in the case that you export your new registrations to your Registration Chairperson and the diskette gets damaged so you will have to re-export, for example, Batch #3. If you have changed a swimmer's registration status say from New in Batch #3 to Change, that swimmer will no longer be included if you re-export Batch #3.
Reset Next Batch Number To 1
Click on this button and TM will reset the next Batch Number to be exported to 1. This is a nice feature to use to indicate the start of a new season.
When you click OK, TM will build one file containing the exported information. This is a USA Swimming Data Interchange File with a file name of based on the team's two character LSC code, 4 character Team abbreviation, and the Batch number. MD-CCY-RegBatch005.SD3 is an example of a file that has been exported by TM. TM will then ZIP this file using the same file name with the ZIP file extension.
Globally Changing Registration Status Information
Click on Team from the TM Main Menu Bar, select the appropriate Team, and then click on Maintenance and then Registration Status to globally reset your swimmer's registration status. Click Here for more information.
E-mail the File
If you would like to e-mail this file, just use your standard e-mail software and attach the ZIP file.