FAQ - Frequently Asked Questions
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A. Meet Entries
When you declare meet entries either by Name or Event, the first question TEAM MANAGER asks is what team are these entries for. For example, Billy may be assigned to an Unattached team in the Athlete Browser but if you declare meet entries for the FAST team, then FOR THIS ONE MEET, Billy's entries will be assigned to team FAST. This feature allows you to assign a swimmer to different teams depending on the meet, TEAM A, Unattached, All Star, Zone, etc. without having to change his "real" team assignment in the Athlete Browser screen. If you have assigned a swimmer the wrong team for a meet, use the Meet Entry Browser to delete those entries and then re-declare the entries for that swimmer using Entries by Name.
Just use the Meet Entries Browser. Pick the entry you wish to delete and then click on the Delete icon. Or, use the Entries by Name or by Event screen and uncheck the "Entered" column for that swimmer's entry.
Just click on the "underlined" Best Time column header in the Entries by Event screen and TEAM MANAGER will sort the eligible swimmers by Best Times. Click on the "underlined" Last Name column to sort the list alphabetically.
The Copy Events feature lists only the meets that have entry events set up AND are of the same course as the one you are trying to set up. For example, if all of your previous meets are yard meets and you want to set up events for an away meet in meters, you will have to set them up manually since strokes and distances are usually different in yard and meter meets. The other option you have is to Import Meet Events from the meet host.
Use the Entries by Event screen and choose which swimmers you want to swim in an event. Then enter the heat and the lane you wish them to swim under the Heat and Lane columns next to each swimmer's entry time.
First, use the Pre-enter Athletes in a Meet feature to specify to TEAM MANAGER who will be attending the meet. Then run the Meet Eligibility Report and click on the Pre-Entered Only check box and the Sign up Sheet check box to list all the pre-entered swimmers and the events for which they are eligible.
If you want to use your MEET MANAGER and TEAM MANAGER to run a team inter squad or scrimmage dual meet, here's how. For example, suppose the name of your team is FAST and you want to divide your swimmers into a Red team and a Blue team.
MEET MANAGER - Before the Meet
Step 1 Set up the events for your dual meet.
Step 2 Export the events that you have set up.
TEAM MANAGER - Before the Meet
Step 3 Import the meet setup events from step 2 above.
Step 4 Add two new teams and call them RED and BLUE. DO NOT move any swimmers from your FAST team into the RED or BLUE team.
Step 5 Using Entries by Name or Entries by Event, first select Team RED and click on the swimmers you are entering in the meet for the RED team.
Step 6 Again, using Entries by Name or Entries by Event, select Team BLUE and click on the swimmers you are entering in the meet for the Blue team.
Step 7 Run the Meet Entries Report to make sure you have designated the right swimmers on the BLUE team and the RED team.
Step 8 Now Export Entries for that meet.
MEET MANAGER - Before and After the Meet
Step 9 Import the entry file created in Step 8.
Step 10 Run your meet.
Step 11 After the meet is completed change the name of the RED team to FAST and export results of FAST as Export file #1.
Step 12 Change the name of FAST from above back to RED.
Step 13 Change the name of the BLUE team to FAST and export results of FAST as Export file #2.
TEAM MANAGER - After the Meet
Step 14 Import Export file #1 from Step 11.
Step 15 Import Export file #2 from Step 13.
B. Meet Results
Just use the Meet Results Browser. Pick the result you wish to delete and then click on the Delete icon.
You would use the Results by Name feature and just edit the time.
You would use the Import Meet results feature of TEAM MANAGER. Click Here for detailed information on how to import your meet results into your TEAM MANAGER database.
TEAM MANAGER never converts meet results to check for Record Breakers since yard to/from meter conversions are arbitrary. You would have to set up your team records in SC Meters and then TEAM MANAGER will check them whenever you swim in a SC Meter pool.
Click on Reports/Performance then Top Times Report, specify the meet and then choose the course conversion you want. For example, pick "YY" to convert meet results in meters to yards.
Yes it can as long as it conforms to USA Swimming's SDIF format. Just click on File/Import/Meet Results and then pick Files of Type (SDIF *.SD3).
There could be a number of reasons why the meet results did not import. The meet host may have not provided you with the correct file to import, the file or disk could be damaged, or the team abbreviation does not match what you have entered into your TEAM MANAGER. Click Here for information about the type of file the meet host should have provided as well as what to do if the team abbreviations for the meet and your database do not match.
1. If your coaches are all on a Local Area Network, you can use the TEAM MANAGER Pro option to share one common database on your network server. Click Here for detail information about the TEAM MANAGER Pro option.
2. All of the coaches would set up his/her own meet entry declarations and then 4 out of the 5 coaches would use the Export Meet Entries feature and then email the 5th coach the exported file. Of course, each coach would have to have set up the same set of events for the meet. That coach would then use the Import Meet Entries feature and TEAM MANAGER would merge the entries from the five coaches. That coach would then check the entries using the Meet Entries Report and then set up any relays based on the Individual Entries that were imported.
Run the Meet Results Report and click on the File Export radio button then choose either of the News Format choices. TEAM MANAGER will then export meet results for that meet in the appropriate format so that you can email your local newspaper that file.
C. Swimmer Performances - Best Times, Improvement, Season
To view a swimmer's meet results, use the Athlete Browser, pick the swimmer, and then use the Athlete Results Browser to filter by Best Times, converted times, all the times for the season, etc. Click on the Print icon to print a report just for that swimmer.
Unless you specify otherwise, TM will use Built-In events for these reports. Click Here to learn how to customize your age/stroke/distance definitions so that when you run these reports, you can choose "Use Custom" instead of "Use Built-In" events.
You might want to look at the Seasonal Results Spreadsheet report as well as the Top Times Report, sorted by name (1 swimmer per page) and pick All for Top How Many with a Since date sorted chronologically.
Run the Top Times Report, sort by Name and enter a Since and/or Until Date, click on the Chronological check box and then choose from the various Improvement tab options for Seasonal Improvement choices.
Use the Goals feature in the Athlete Browser to specific a goal in each course for any stroke and distance. Then report progress on those goals using the Top Times Report and click on the Include Goals check box.
D. Swimmer Administrative Reports and Features
Click Here for information on how to export your email addresses to Outlook or Outlook Express.
Yes there is. Click Here for detailed information on how to set up customized Athlete Roster reports that include just the fields you want in any order you want and sorted the way you want them.
You have a couple of options on how to register your swimmers for the upcoming season. Click Here for detail information that will help you choose what will work best for you.
Since TEAM MANAGER offers the option to automatically build many types of Registration IDs, you must specify which one to use when you set up your Team. Click on Team from the TEAM MANAGER Main Menu bar and then edit your team and choose the registration type that applies to your team. Click Here for more information about specifying your team's registration.
A swimmer's age is always calculated based on his/her birth date and the System Age-up-Date that you have specified. Please go to Set-up/Preferences/System Preferences and then change the System Age-Up-Date to whatever you want. You also have the option to specify that TM automatically age up your swimmers to "Today's Date" each time TM is started.
Here are your options for sharing and updating information in multiple TEAM MANAGER databases.
1. If your volunteers or coaches are all on a Local Area Network, you can use the TEAM MANAGER Pro option to share one common database on your network server. Click Here for detail information about the TEAM MANAGER Pro option.
2. You can use TEAM MANAGER's TM.Net feature - Click Here for specific information about TM.Net.
3. You can assign one person to maintain all the administrative changes (new swimmers, changes in address, telephone numbers, typos) and then periodically email a backup of the database to each volunteer and/or coach for then to restore.
4. You can use the various Import/Export features of TEAM MANAGER to keep everyone up-to date with changes. This is more involved than option #2. For example, if Volunteer A corrects a typo in Billy Jones' name and exports Rosters to Volunteer B, that change will not be imported since TEAM MANAGER considers him a "new swimmer". If Volunteer B clicks on the "Add new Athlete" check box, then he will be added and a duplicate will result, which of course Volunteer B can resolve through the Athlete Browser.
5. Use a combination of option #2 and #3 in which say once a month, you get everyone "on the same page" with a backup/restore.
TEAM MANAGER supports backups to a CD-RW (Not a CD-R) but it must be formatted for Windows first. Please use your CD-RW Writer software to format the CD-RW for use by Windows.
You would first Create a Records File and then add the records that you want to track - for example, Girls 11-12 50 Free. Click Here for specific information on how to begin. As you set up each record, either enter the current Record Holder and record time or enter a Dummy Record holder name and very slow time. Then when you run the Record Match Report and choose the Update feature, TEAM MANAGER will automatically update that "dummy record" with the current best time in the database.
The TM Registration feature is designed to be used ONLY by USA Swimming teams based on their particular registration requirements. For summer leagues, we suggest using the Athlete Custom layout and the Athlete Custom fields to set up your own registration information.
Please Click Here for information about the options you have to set up registration for your upcoming season.
Just use the Registration Report - Click Here for specific information on how to do that.
When you export your registration, TM exports ONLY those swimmers who changed their registration status SINCE THE LAST EXPORT or who have been designated to include in the next export. Click Here for detailed information on how to individually or globally change each swimmer's registration status.
Just install TEAM MANAGER on your new computer using the CD you received from us and then download and install the current release. Click Here for information on how to move your database from one computer to another.
If your team's TEAM MANAGER software is current, you can order a Product Replacement CD. Web Delivery, or both. If it is not a current release, then you can purchase a product upgrade. Click Here for information on how to contact the Sales Office to order either.
TEAM MANAGER uses the Crystal Reports software to display, print, and export all of the reports. Sometimes due to font differences, screen resolution, and other variables, not all of the exports look exactly like the printed reports. Try the rtf export instead of Word to see if that helps.
Just start TEAM MANAGER and click on Check Updates from the Main Menu bar and TEAM MANAGER will check our web site and let you know if you are current. You can also click on Help then About to see what release you are running and then check TEAM MANAGER web site to see what release is the latest.
As the leader in swimming software, we believe that we have a responsibility to respond to customer requests for new features and to correct problems - both, in a very timely manner. We have worked very hard to make the update process as fast and easy as possible with the Check for Updates feature in TEAM MANAGER.
You really have a couple of options. TEAM MANAGER offers a simple HTML export of Meet Results from the Meet Results Report screen. And any report can be exported in HTML format using the Crystal Report export feature at the top of all report previews. But the best option is to export your TEAM MANAGER database to Team Stats Online so that your swimmers, parents, coaches and others can find information about your team's Best Times, Rankings in each age group/gender/stroke/distance, team records, entries for the upcoming meet, meet results from all meets, etc. Click Here for more information about Team Stats Online.
Unfortunately, you will have to key the information into TEAM MANAGER. TEAM MANAGER requires some information while other information is optional. For example, each swimmer must have a last name, first name, team abbreviation, gender and if they are on an age group team, a birth date. This information must be in a specific format and abide by specific editing rules. For example, the Team Abbreviation must be 5 characters or less and must be associated with a Team Type (High School, College, Masters, Age Group, etc), Registration Type, etc. This information cannot be guaranteed to be included in a general purpose spreadsheet or database program.
Just use the Favorite Filters feature to set up a default Team as well as other parameters like course, group, subgroup, seasonal dates, etc.
Windows does not allow one to install a second copy of any software product on a single computer. But we do offer a very powerful tool that allows you to manage multiple swim teams with multiple TEAM MANAGER licenses - Click Here for specific information on how to do that.