Hy-Tek Swimming Products - TEAM Signup Online

Beta Release of MEET MANAGER 3.0

MEET MANAGER 3.0 Beta was released on June 15, 2009 and production release is scheduled for July 27, 2009. MM 3.0 is offered as a $229.00 upgrade to HY-TEK Customers who have a license for MEET MANAGER 2.0 or 1.4.

TWhen you order the MM 3.0 upgrade, you will receive:

The options that you already purchased for your current HY-TEK Meet Management product release. For example, if you have the Pro option or the Timing Console option in your current MM version, then you will AUTOMATICALLY receive those options when you upgrade to MM 3.0.
More than 85 new features.
FREE eLessons for popular MM topics

In order to beta test MM 3.0, you must already have a MEET MANAGER license and be willing to spend some time running the software and providing feedback to HY-TEK. If you are interested in a Beta release of MM 3.0, please email the Sales Office at sales@hy-tekltd.com to request to participate in the MM 3.0 Beta program. You will then be sent an email with directions on how to order the MM 3.0 Beta release. The MM 3.0 Beta release is provided by HY-TEK's Web Delivery System - no CD is required.

When the production version of MM 3.0 is released, you will automatically receive a MM 3.0 Production CD. In addition, during beta and as soon as the official version is released, you will be able to use Check for Updates to download Service Packs containing the latest version.

MM 3.0 New Features List

This New Features List is based on MEET MANAGER 2.0Hk which is the last planned version of the 2.0 release series.

More Powerful Software Engine

·	MM 3.0 has upgraded its internal tools with more powerful grids, better report features, and an upgrade from Access 97 to Access 2003 for the database structure.

Grid Tools

·	Grids in the Athlete Menu, Events Menu, and the Teams Menu can be exported to HTML or printed quickly with one click to save the HTML file or view the grid report. The columns can be moved around to customize the export or printing of the grid.

Reports Tools

·	MM 3.0 uses Crystal Reports version 11, whereas MM 2.0 used Crystal Reports version 7.

·	With a couple clicks, any and all reports can be exported to pdf for perfect replication of the report.

·	Exports to MS Word and MS Excel are to much more current versions of those products.

·	Email any report directly from the Print Preview screen.

Database Conversion

·	If MM 3.0 attempts to open an MM 2.0 database, the database will be automatically converted to the MM 3.0 structure.

MM 2.0 versions will not be able to open a MM 3.0 database. The work around for MM 2.0 users is to install the Free MM 3.0 Demo and use the Demo to view the data, create reports, and create needed export files. Once MM 3.0 is released, the HY-TEK Sports Software Demo for MM 3.0 can be downloaded from the HY-TEK web site at: http://www.hy-tekltd.com/downloads.html

Multi-Lingual

·	MM 3.0 contains Multi-Lingual support for English, Spanish, German, and French. By choosing one of these languages from the Setup Menu, every word and phrase in MM's windows will be translated. All reports will also be translated.

New Features

General

·	The Main Menu screen has new shortcut icons for Backing Up the database, opening Sessions, Importing Entries, Exporting Results for TM, opening Memorized Reports, and linking to the MM eLessons web site.

·	The File Menu has an option to Disable/Enable the Login Menu for those with the Network option opening in Single User mode. This makes it faster to get to the Main screen.

·	License Management has been increased from five licenses to 12 licenses.

·	Standard Lane Preferences have been expanded from 10 lanes to 12 lanes for those who may run a 12 lane meet.

Interfaces

·	The CTS 6 Interface has been updated to handle Getting Times for a 11 or 12 lane meet. Previously there was a 10 lane limit per heat.

·	Interfaces for nine Button Timing systems have been added for the new Open Water Module discussed further down this page.

Import / Export

·	When importing entries, there is an option to delete all entries for a team before importing. This would be only be used in cases where the new import contains all of the entries for the team. This solves the issue where some entries have been deleted in the new import.

·	When importing entries, there is an option to import relays only. This is handy when just wanting to get the relay names in without the chance of altering the individual entries.

·	When exporting Generic Data in Access, Records and Time Standards can be included.

·	Rosters in .tcl format from HY-TEK's Track & Field products can be imported into Swimming MM 3.0. This reduces keying in the same basic information twice for athletes in both sports.

·	When exporting results to TM, the date of each swim for each round is included in the export file.

·	When exporting Proof of Times Recon for SWIMS, there is an option to only export entries with an asterisk (an * usually means the time has not been proven).

·	When importing Records or Time Standards, those record and time standard files can be zipped and MM will unzip them for you.

·	When exporting Advancers, there are three choices for the best time to be included. Newly added is the choice to use the original entry time if it is faster than any swum times in the meet.

·	For Masters meet, masters records can be exported in the masters format (.lcm, .scm, .scy) as opposed to the HY-TEK format (.rec).

·	For Disability Meets, results can be exported in the International Paralympic Committee (IPC) format.

·	When exporting Meet Events to TEAM MANAGER, a new option is to select whether to include standard events, time trial events, and/or swim-off events.

Purge Choices

·	A new selection to Scratch a Team's Entries from one or more sessions has been added to the Purge choices. This is very useful when a team withdraws from a meet before the meet is over such as after the prelim morning session on the last day.

Scoring

·	When scoring a Combined Event that is prelim/final, there is an option to use the best time from either round, not just finals.

·	In the Combined Event scoring spreadsheet, zero points are given for an exhibition swim and an X is placed next to time.

·	In a flighted meet, there is an option to exclude DQ's and Exhibition from the fastest group when using swum time so that the division into flights is based on valid swims.

·	In a flighted meet, there is an option to allow 2, 3, or 4 flight separations instead of just 2.

·	In the Scores Report Menu, there is an option for a Quality Club Award where total team points are divided by number of athletes on the team. There is a minimum of 4 athletes on the team to be included in this scoring. This allows for more parity between small teams and large teams.

When scoring into prelims, the rankings are dynamically revised if there are scratches from finals and/or there is a limit to how many from one team can score. For example, if 16 score and only 8 swim in finals, the 9th through 16 points are first allocated to entries scratched from finals and then the remainder of points are assigned by order of finish in prelims for those entries that do not exceed the maximum scorers per team (if set up with a maximum).

·	An option has been added for Individual High Point to show in spreadsheet form the events used to calculate the total along with the points for each.

·	When creating the BAGCATS report for High Point, there also is the option to show the points allocated in each BAGCAT category.

Athlete Menu

·	The grid layouts can be saved or restored for the Athletes grid based on customization of columns.

·	When editing, there is a Next and Previous button in the edit window to allow quicker movement to the next or previous athlete.

·	Next to each event in the entries list at the bottom of the Athlete Menu, there is a colored status column indicating whether the event is Un-Seeded, Seeded, Done or Scored.

·	In the Athlete Contact section, an emergency contact and emergency phone has been added.

For Disability meets, the S, SB, and SM code 1-13 can be assigned to each athlete for each of the three event types. In addition, if the meet is Division by Entry, the disability code will be automatically entered as entry events are selected in the Athlete Menu. This saves time from having to select the disability code from the combo box next to each entry..

Events Menu

·	The grid layouts can be saved or restored for the Events grid based on customization of columns.

·	When editing, there is a Next and Previous button in the edit window to allow quicker movement to the next or previous event.

Relay events can be setup for not just 4 relay swimmers, but now can be setup for 2 to 8 swimmers. This is useful where you want to do some creative relays such as 8x50 or 8x100 with 8 swimmers on each relay. The results will contain the splits for each leg even if the relay is a 5x100 relay with five swimmers.

·	When an event is setup with Multi-Age groups, there is a new option for the seeding to list the heats from oldest to youngest age groups rather than just youngest to oldest.

If an event is setup as Timed Finals with Multi-Age groups, there is a new second set of Multi-Age Groups you can setup for results only. These extra age groups can be any set of ages, but cannot duplicate any age ranges setup in the primary Multi-Age Group settings. For example, if the primary age ranges are 13-14, 15-16, and 17 & over, you can create extra results for Open, 13-16, or 15 & over. These extra results will not contain team point scores since the team points are associated with the primary age ranges.

For Prelim/Final events, there is a new option called Multi-Age Super Finals. If the event is setup with Multi-Age groups for say 13-14, 15-16, and 17 & over, the Super Final would be the fastest swimmers from all age groups with the other age groups having the top remaining finalists seeded together in their respective age groups. There is also an option to eliminate the oldest age group. In this example, the 17 & over final would be eliminated and there would be a Super Final heat, a 13-14 heat and a 15-16 heat.

·	Each round of each event can have its own setting for whether pads are at both ends or not. This means the preliminaries of an event could be pads at the finish end only and the finals could have pads at both ends.

Sessions Menu

·	When double clicking an event to move it into a session, if the event and round is already in another session, you have the option to move it instead of deleting it first from the other session and coming back to move into the new one.

Teams Menu

·	The grid layouts can be saved or restored for the Teams grid based on customization of columns.

·	The coaches information has been expanded to allow for an unlimited number of coaches, trainers, chaperones, etc. Each has data fields for title, phone, cell phone, Email, and 4 certifications with expiration dates.

·	The E-mail addresses for the coaches can be exported to a file which Outlook can import.

·	To go along with the existing Alternate Team Abbreviation, a 16 character Alternate Team Name has been added.

Relays Menu

·	Next to each event in the entries list at the bottom of the Athlete Menu, there is a colored status column indicating whether the event is Un-Seeded, Seeded, Done or Scored.

·	When re-entering the Relay Menu, the last event and last relay selected is highlighted.

Seeding Menu

When seeding the second or third round of an event, you are alerted when there is a tie for any slot requiring a swim-off. Previously, there was only an alert for the last place tie. As an example, in an 8 lane pool with A-B-C finals, there is now a warning if there is a tie for 8th, 16th, 24th, and 25th (the alternate). A warning is given, but you can continue with the seeding and the ties will be randomly broken. However, all entries for last place will be seeded and this will cause an extra heat for finals.

·	For timed final events where the events are being swum in two sessions (such as the 800 / 1500, and relays), there is a new feature to allow for marking athletes as swimming Early and these athletes will be seeded in the first session rather than the later session.

·	When seeding a meet that has limitations on the number of entries from one team that can swim in finals and/or has limitations on the upper age for swimming in the C-Final, the seeding now accurately takes into account these limitations when there have been scratches from finals.

·	There is an additional option to Hide events with "0 Entries".

Run Menu

By pressing Ctrl-I you can toggle back and forth between showing the upper right grid with the records for the event or the splits for the heat. The display in this new Splits window can be toggled back and forth between cumulative and subtracted splits. There is also a Print button above the Splits window that will print the splits.

·	Right clicking on an athlete name brings up a window with basic information about the athlete and includes a list of all entries and relays for the athlete. The status and results for each entry are also displayed.

·	The even lanes are colored for easier lining up an athlete name with the time.

·	Relay splits are properly handled for relays with from 2 to 8 swimmers. Previously only splits for 4 person relays were allowed.

Open Water

MM 3.0 contains a new Open Water Module accessed from the Run Menu. The OW Module has a Times Menu, a Ranks Menu, a Match Ranks and Times Menu, and a Merge Chutes Menu. Times can be downloaded from nine different Button Timing vendors within the Times Menu. Order of finish can be typed into the Ranks Menu using competitor numbers or can be imported by reading bar codes from a bar code reader. In order to use any of the nine button timers or to read in bar codes, the new Button Finish Interface Option must be purchased. After the separate Times and Ranks lists are complete, the two lists can be matched using the Match Ranks and Times Menu to get the results. If there are more than one finish lines (different chutes), you can merge these two or more sets of chutes into one list. If there are wave offsets and the waves have been seeded, the times and ranks can be updated from the OW Module into the Run Menu so that the wave offset times can be used to adjust the times.

Real-Time Results to the Web

·	There is new Refresh button added to each result page for users whose web browsers do not automatically refresh.

Time Standards

·	Each Time Standard Tag can have a 20 character description which will be printed on Meet Program and Results reports.

Records

When updating records in the Records Menu, if there is a tie, the tied record will be shown in the list of record breakers in pink instead of yellow. When you select to update the records, the updating will create a second identical tag name for the record and add the record to this new tag, thus allowing you to store both record holders.

·	If there are records that are LSC records, you can denote the LSC for the record tag and only athletes or teams in that LSC will be eligible to be flagged as breaking that record.

Logos

Logos can be inserted in the footer of the Meet Program report, the Psych Sheet report, and Results reports. You can include from 1 to 5 logos at the bottom of the reports by going to the Footer Logos tab of Report Preferences. In the logo setup you can adjust the height of the space allocated for the logos from 5/32 inches to 1.5 inches. The logos selected will be automatically equally spaced in the footer and any image that is too large will automatically be re-sized to fit in the space allocated. Any re-sizing will maintain the aspect ratio.

Report Features

·	The Entries Report has an option to create a Split Sheet report for each team sorted by age group and with columns for recording splits for each event.

·	The Entries Report lists the individual and relay events in order by event number. In the prior version, individual events were listed first, followed by relays.

·	The Results Report has an option to include splits for prior rounds when including results for prior rounds.

·	A new report called Results Conversions has been added which allows you to print the actual results with the conversion to the other two courses using either MM's built-in system, the High School conversion system, or the NCAA conversion system.

·	The Point Systems Report has an option to limit the athletes listed to an age range.

·	The Check-in Sheet Report has an option to exclude athlete ages on the report.

·	The Roster Report has two new reports for athlete addresses with phones only or emergency contact only.

·	The Meet Summary Report has been improved to include splits for all rounds, reaction times for all rounds, and relays in the individual section.

·	The Meet Summary Detailed Report shows the relay results for each swimmer along with the individual entries and results.

·	The Meet Summary Report has a new option to exclude seed times.

The Meet Program Report now accurately lists the alternates when the meet has limitations on the number of entries from one team that can swim in finals and/or has limitations on the upper age for swimming in the C-Final. For example, if there is a limitation of 18 and under eligible for the C-Final, then only 18 and under athletes will be listed as alternates.

·	The Meet Program Report for relays can be set to alternate relays by gender with the two fastest women's heats first, followed by the two fastest men's heats, and then followed by women's and men's heats alternating one heat at a time. The setting for this is in the Report Preferences Menu.

When two multi-age group events are set to alternate female and male heats in finals of a prelim/final event, the Meet Program Report will alternate each age group and gender. For example, if a pair of events have 11-12 and 13-14 in them, the order for finals will be 11-12 girls, 11-12 boys, 13-14 girls, 13-14 boys.

·	The Entry Fee report can be created one team per page.

·	The Team Report menu has a choice to show the coaches names, cell, email and certifications.

·	The Athlete Roster Report has two new address reports with phones only or emergency contact only.

The Session Report has a new option to list the date and time for when Get Times was used for each heat. If the Timer is a CTS6 or CTS5, the data for each heat will include the date and time the race was started in the Timer along with the date and time Get Times in the Run Menu was clicked. For any other timer, the only data that will be included for each heat is the date and time Get Times in the Run Menu was clicked.

·	The Session Report has a new option to include a list of teams in a particular session with the entry and athlete count for each team. Teams with no athletes in a given are not listed. The athlete count includes relay swimmers if they are listed with a relay.

Other Features

·	In the Run Menu for events with more than one round, the JD button can be used to JD heat places before all heats are done.

·	If results are already entered and you change the course in the meet setup without having setup any sessions, you will get a question about whether you want to change the course for the existing results.

·	The settings for customizing the names sent to alpha-numeric scoreboards is saved with the computer rather than the database. This enables you to keep the scoreboard settings from meet to meet.

·	When selecting Repair Database, the option to perform a recommended backup first is provided instead of needing to exit and go to the Backup menu.

·	Division abbreviations have been expanded from 2 characters to 3 mainly for disability codes.