1	Presented by Sports-Tek Software
2	MEET MANAGER for Swimming New Features in Release 2.0
3	Overview About MM 2.0 Help and Technical Support New Look and Feel Easier Maintenance Update Procedure New Data Security Protection Support for HY-WIRE for Palm OS and Pocket PC Hy-Tek Points Scoring System Combined Events Reaction Times Late Timer Start Adjustment Memorize Reports Automatic Backup/Update Check DQ Codes Enter Results by Lane Support for Open Water Meets Real Time Results New Seeding Options New Results Export New Meet/Event Setup Export New Report Features More New Features
4	About MM 2.0 Welcome to the Sports-Tek eLesson for MEET MANAGER 2.0 for Swimming (MM) - Hy-Tek's fourth generation of MEET Management software for swimming. MM has been designed to provide the very highest level of functionality for swim coaches, officials, parents, and volunteers. MEET MANAGER 2.0 is the natural follow-on to Hy-Tek’s MEET MANAGER 1.x Version that was initially released in August of 1999. MM 2.0 has over 100 new features, the most important of which will be described here. This eLesson assumes that you are already familiar with Hy-Tek’s MEET MANAGER 1.4 software.
5	Help and Technical Support There are 3 ways to get Help and/or Information about MEET MANAGER 2.0. Start MM 2.0 and click Help / Contents / Index and enter a key word. For example, if you wanted to know how to enter a swimmer, just key in “swimmers” and the Help section will show you the topics having to do with “swimmers”. Use Acrobat Reader to open the MM 2.0 PDF User Guide included with your software. Use the example in 1. above but enter “User Guide” as the key word to find out how to Open the PDF file. Email or call Tech Support. MM@hy-tekltd.com 615.599.4364
6	New Look and Feel All screens have been re-designed using icons and split sliding windows consistent with Windows XP.
7	Easier Maintenance Update Procedure From the MM main Menu bar, click on Check for Updates and MM will automatically check to see if you have the current MM Maintenance Update installed on your computer. If you do not, MM will download the update and ask if you want it installed now. Choose Yes and MM will install the update you just downloaded and then route you back to the MM Main Menu. Or, you can use the Personal Preferences tab under the Setup/Options menu selection to automatically check for a maintenance update every “x” days.
8	New Data Security Protection When a Database backup is produced, MM 2.0 offers a “No Edit” option to prevent the meet results contained in that database from being subsequently edited if this “No Edit” backup is restored. In addition, security for data integrity as well as confidentiality is provided in MM 2.0 by not allowing access to the database outside of the MEET MANAGER 2.0 software environment. However, the prior Hy-Tek version 1.4Q will be able to open any MM 2.0 database.
9	Support for HY-WIRE for Palm OS and Pocket PC MM 2.0 provides special database interrogation support for HY-WIRE, a Hy-Tek software product that runs on a wireless Palm OS device or on a wireless Pocket PC. Click Here for more detail information about HY-WIRE for Palm OS and Pocket PC. HY-WIRE interrogates the Hy-Tek MEET MANAGER database during a meet to display start lists and meet results with both cumulative and subtractive splits. This is ideal for coaches who do not have time to write down splits during a race. Officials and parents will also find this to be a handy way to look at upcoming start lists and completed heats.
10	New Hy-Tek Points Hy-Tek Points is a system for assigning a point value to any swim in either long course meters, short course meters, or short course yards. The points range from 1 to 1000+ where 800 points closely approximates a U.S. Top 16 reportable time for a particular age group. The Hy-Tek Point System allows one to approximately compare the quality of swims across age groups. The Hy-Tek Age Group Points have 7 different set of points for each course covering the following age groups: 8 & under girls and boys, 9-10 girls and boys, 11-12 girls and boys, 13-14 girls and boys, 15-16 boys. The Hy-Tek Single Year Age Group Points have 18 different set of points for each course covering the following single year age groups: 9, 10, 11, 12, 13, 14, 15, 16, 17, and 18 girls and boys. The Hy-Tek Open Points have 2 sets of points, one each for Open Women and Open Men are similar to the FINA Points. The point systems will not be changed from year to year unless there is some change to the rules for a stroke that causes times to suddenly drop for that particular stroke (such as the backstroke turn change). This way performances can be compared over the years to a common standard. The Hy-Tek Points system is ideal for scoring individual high point and team high point at meets and for scoring Combined Events such as Pentathlons, Hepathlons and Decathlons.
11	Combined Events A Combined Event is a combination of several events to get a total time or total score. The most common Combined Event is the Pentathlon. In MEET MANAGER 2.0, you can create a Combined Event that has from 2 to 10 events. There are numerous choices for scoring a Combined Event such as adding the times for a total time or using any of six different point systems with Hy-Tek Age Group Points or Hy-Tek Open Points being the best choice for a point system. Within one meet, there can be any number and types of Combined Events such as a Pentathlon for 10 and unders and 11-12 and a Heptathlon or Decathlon for 13-14 and 15-18. With each Combined Event, you are able to pick any set of regular events to be included as part of the Combined Event. Thus Combined Events can be completely independent of the regular part of a meet. Award labels can be printed from the Scores Report menu for the top so many in the Combined Event rankings.
12	Reaction Times MM 2.0 provides the ability to enter both start reaction times and three relay Take-Off Reaction Times. You may key in the reaction times or automatically import them from the Timing Console vendors that support reaction times. The Timing Console vendors that support reaction times are: the CTS 6, the OmniSport 2000, the ARES 21 bi-directional mode (version 2.19m or later), and the OSM6. All timers would need to have recent versions of their software loaded.
13	Late Timer Start Adjustment Late Start: This is a very important feature for the case where the automatic timing device starts late. MM 2.0 provides an automated method to enter the watch times and then calculates the adjusted time to add to each lane’s late start pad time to come up with the proper adjusted time. The splits and button backup times are also adjusted. Heat Failure: MM 2.0 also provides support for calculating adjusted times when the entire automatic timing system fails for a heat.
14	Memorize Reports This feature allows you to save the check box and other settings you have made for a particular report. For example, memorize and name the Meet Results report for subtractive splits in 3 column format. Then memorize the same report with a 1 column format to give to the announcer. Later, at any time you can pick from your list of memorized reports. This feature is available for nearly every report type.
15	Automatic Backup Automatic Backup: MM 2.0 offers the ability to specify how often you want MM to automatically make a backup of your database. A backup of your database is very important and something that many of us forget to do. You can use the Personal Preferences tab under the Setup / Options menu selection to automatically create a backup every "x" days.
16	Enter Results by Lane This is a great feature for Summer Leagues and other swim organizations that collect the lane/timer sheets or cards after each event has been completed. The sheets or cards for all the heats in each event come to the computer operator stacked by lane. With MM 2.0, it’s fast and easy to enter all the lane 1 times, then the lane 2 times, etc using the standard MM Run Menu by clicking on the Enter Results by Lane check box.
17	DQ Codes A complete set of DQ codes has been designed for MM 2.0 so that the coach and swimmer will know exactly why the swimmer was DQ’d. Here are a few examples. False Start Did not touch on turn - Free Did not finish Scissor kick – Fly Alternating kick – Fly Arms two strokes under water – Breast Elbows recovered over water – Breast Not on back off wall – Back Non-continuous turning action - Back
18	Support for Open Water Meets MM 2.0 supports Open Water type meets and includes specific support for 1K, 3K, 5K, 10K, and 25K events. Wave offset times have also been included to compensate for delayed starts when there are multiple waves. Team Relays can also be setup and scored by automatically adding up the times of the 3 out of 4 swimmers for each relay.
19	Real Time Results There is new option to upload the heat sheets for events/rounds not run yet or to upload psych sheets or a combination. The option to upload only standard events, only time trials, only swim-offs, or any combination of the 3 choices is added. When uploading default files, default files for last heat and last event are also uploaded. When uploading the event list by session, if there are no events in a session, the session title is not included.
20	Last Round Finals New Seeding Options Super Seeding - MM 2.0 includes a very popular seeding option for Prelim/Finals events. For example in an 8 lane pool, the seeding for finals could have the 4 fastest swimmers in the A Final in odd lanes and the B and C final have 8 swimmers. MM 2.0 allows the flexibility of 1-6 heats on Finals instead of the previous 1-3 heats. So you can have A-Final thru F-Final. Score Prelims as an extended final can be setup where points are awarded down into prelims if a 2 round event and down into semi-finals if a 3 round event.
21	Timed Finals New Seeding Options You can specify a different number of lanes for the fastest so many heats. For example, 8 lanes in the two fastest heats and 10 lanes in the rest. You can specify to score the event like it was a second round A-B Final. This would mean the fastest heat would get the 1st thru 8th places, the second fastest heat would get 9th thru 16th and so on depending on the number of heats you specify. You can specify to seed as a Multi-Age Group Super Seed where the fastest heat has the top entries for the highest age group, the second fastest heat has the top entries for the next age group, and so on. After the fastest heat for each age group has been seeded, the remainder are mixed by age and sorted by time as in normal timed final seeding.
22	Dual Meet Seeding / Dual Meet Results Seeding MM 2.0 offers very flexible dual meet seeding lane assignments for any number of lanes and up to 10 teams if 10 lanes. Assign team A to 1, 3 and 7, team B to 2 and 6, and team C to 4, 5 and 8. MM 2.0 also offers two team dual seeding for 5 or 7 or 9 lanes to alternate the leftover lane between the two teams. You have the choice for strict assignment for all heats or only strict assignment on the fastest heat. Results There is a special format for Dual Meet Results and when selecting this format, for each dual meet, the results will be printed with one team on the left and one team on the right and mimics the result sheet used by most High Schools and Colleges where there is a running team score down the sheet.
23	Custom Qualifying Times Custom Qualifying Times are now designed in for situations where you have separate events that are identical except for their qualifying times. For example, event 1 and 2 might both be the 10 & under 100 breast, but event 1's qualifying time is faster than an A time and event 2's qualifying time is slower than A, but faster than B. Another situation would be when you have some events that use faster than qualifying times and other events that use slower than qualifying times
24	New Session Features The Session time line supports finals of prelim/finals where prelims are not seeded – MM uses the entry times instead of NT for estimates. MM 2.0 has a scratch factor from 0 to 50% for estimating the time line in the session report. There is a new Include Qualification Times check box for the Session Report. You can now select two or more sessions from the Session List. The Session Setup now has the option to enter a negative number for seconds between heats to handle starting at both ends (chase starts).
25	New Meet Results Export MM 2.0 now includes both the “old” CL2 file export of meet results as well as the “new” HY3 export format currently being used by Hy-Tek’s TEAM and Sports BUSINESS MANAGER products. This new format contains additional capabilities including Results by Division, Semis, SwimOffs, and other capabilities.
26	New Meet Events to TM Export MM 2.0 now includes the export of both the “old” HYV meet event setup as well as the “new” EV3 meet event setup that includes additional capabilities like event Divisions for Varsity/JV meets, Sessions, meet eligibility date, low age for open events, team surcharge, facility surcharge, max entries allowed in the meet, and max entries allowed per session.
27	New Report Features (1 of 2) Most reports include a Progress Bar with the option to STOP if the report takes too long. Team scores can be displayed on one, two, and three column results reports as well as in exports in Flat HTML or AP News format. There are three choices on what to include: Combined Team Scores, Female Team Scores, and /or Male Team Scores. A new report has been provided to display or print the Meet Entry file that was provided for Import. MM 2.0 includes the option to suppress birth dates and Registration IDs on athlete roster reports, entry list reports, and meet summary reports. MM 2.0 now includes the option to suppress the ages for the event name and be able to replace them with Division names. The Roster Report can be sorted by LSC. There is an option to show year of birth instead of age. The Results Report includes a new option to start a new page whenever the event gender changes – great for Mixed events. The Meet Summary for Record Breakers now has option to include record as broken if the record was NT. FINA Points are included in MM 2.0. The Results Report has an option to include the button backup times for easy proofing.
28	New Report Features (2 of 2) The ability to print Results which only include a selected set of teams is provided in the release. The option to show Time Standards at top of the report but NOT include them next to the time has been provided. The Exceptions Report has been enhanced to show what teams and events have too many entries where teams are limited to so many per event. The Psych sheet report has additional options for scratches only, alternates only, exhibition only, bonus only, or special indicators only. There is an option to use converted times for seeding, but still show the actual unconverted seed time on Psych Sheets and Heat Sheets. The Medal Count for results has been expanded from 1^st thru 3^rd to 1^st thru 10^th. The Meet Summary USMS Record Report has the option to pick one tag for checking. A new Medal and Ribbon Count Report computes how many awards to order before the meet starts. A new Admin report lists the DQ Codes and DQ descriptions used by MM. A new Admin report calculates how many medals and ribbons are required by the meet.
29	More New Features (1 of 3) The Athlete Menu has an option to show results in addition to the entries. Event filters have been added for all screens listing the events (Individual only or relays only for example) The number of simultaneous users as been increased from 7 to 9 for the Pro option with 4 users now allowed in the Run Menu. The Run screen shows team scores at all times for all meets, not just dual meets and includes the option to show combined team scores in addition to male and female team scores. You can now print Splits directly from the Run Menu’s split screen. MM 2.0 has the ability to automatically combine two event’s entries and adjust the multi-age groups and the gender. The award labels menu has a check box for each event that will keep track of whether you have already printed awards for a given event or not. Award labels can be printed from the Scores Report menu for the top so many Individual High Point winners. Each event can now be designated as to whether it has “pads at both ends” for splits. In previous versions, this setting was global for all events. In the Preview Menu, you have option to show only athletes already entered in the event, but not in lanes. When seeding relays with NT, seed all A’s randomly, then all B’s randomly, etc.
30	More New Features (2 of 3) The Seed Menu has a column for the number of alternates. Allows a swimmer to be on more than one relay in the same event (B relay in morning and A relay at night) and still count it as one entry. The Relay Menu allows you to use competitor # for relay names. In Relay Menu, there is a new option to copy the relay names from prelims to finals or finals to prelims for ALL relays in the event. There is a special Event Age option for each entry where you can specify what age to use for the athlete for the event. For example, if there is a 13 & over event with 13-14 and 15 & over scoring and a 14 year old wants to score in the 15 & over age group, enter 15 for the Event Age. For Flighted meet scoring, you can specify that flights be divided based on result times rather than on seed times. Designating Bonus for an entry is separate from other special indicators so you can designate one entry as both bonus and needing proof of time. MM 2.0 offers the option to specify Directory Preferences for backups, imports, and exports. In the Relay Menu, the Relay Names can be filtered by the LSC of the relay. Scoring places have been extended form 40 to 100. Penalty points can be assigned to No Shows, such as negative 2 points. When exporting results to TM ro SWIMS, you can exclude diving events
31	More New Features (3 of 3) MM 2.0 includes a check box in the Team Menu to indicate whether the team will be included for team points or not in Reports/Scores team totals (not individual totals). When using a Timer and Pads, MM 2.0 always remembers the pad time and offers the ability in the Run Menu to restore the original pad times for any given heat. MM 2.0 includes the following new Export features - Export Teams only, Export athlete email addresses in Outlook format, and Export team email addresses in Outlook format. Participation labels can be printed from the Award Labels Menu. A Disabled status has been added to the Athlete Status field and uses the % character as the designator in reports. You can enter the meet entry eligibility date in the Entry / Scoring Preferences Menu for use in the Meet Events to TM export in cases where qualifying entries must be performed on or after a certain date. MM 2.0 offers a new option to select only one team for updating records and flagging records in results reports in case the record is a team record. When updating records, there is a new option to allow foreigners or exhibition to break a record or not. For Unseeded events, you have the option to enter results by competitor number, time; competitor number, time; and so on. Record breaker labels can be printed.