Team Management Software



Team Manager for Swimming provides coaches, parents and administrators with easy-to-use swim club software. The system is designed to completely automate the administration and performance tracking for teams at all levels of competition. Organize your team with less stress and more resources at the tips of your fins. With our newest version of Team Manager, you can now manage some of your swimmer information from our web-based technology, allowing you to access it from any Internet connection.

Team Manager makes running a team simple with functionality that allows you to:

  • Set up and manage online team registration on your own in no time. NEW!
    (Note: Currently only available for teams/leagues that take payment in full at time of registration.)
  • Give control to parents to sign their swimmer up online for specific sessions and events with Online Meet Entry and an online portal for parents (US-only). NEW!
  • Track top times (best or overall) by event or swimmer
  • Integrate workout management
  • Record team / pool / league records and time standards
  • Pull reports and print labels for meet entries
  • View and print rosters with personal details and attendance lists
  • Chart performance graphs
  • Print ribbon awards and improvement labels
  • Pick "Best Relays"
  • Transport split sheets to meets
  • Export best times, meet results and entries, records, and more to Team Stats Online
  • View length of time a swimmer has been on your team
  • Keep tabs on athletes that haven’t registered yet for an upcoming meet
  • Sync up foreign swimmer declarations directly with Meet Manager

With Team Manager, entering a meet is easy and eliminates the tedious data entry that is normally necessary. Just specify an entry qualification time (if any) and Team Manager will list all eligible swimmers and the events their best times qualify them for. From there, simply click on the events to be participated in by each swimmer! It's easy, fast and accurate. Team Manager will export these meet entries for the meet host.

Never again have a delay with publishing meet results-results can be entered just as quickly and efficiently. Select the event and Team Manager will display all eligible swimmers for that event. Click on a swimmers name and enter his / her swim time (optionally enter splits, stroke rate, place and points). Or use Team Manager to import meet results from the meet host! It's easy.

You will have more insight into each swimmer on your team than ever before with the robust reporting tools offered by Team Manager. Access hundreds of reports including Best Times, Split Sheets, Meet Eligibility, Meet Results, Mailing & Award Labels, Rosters, Records and Time Standards, Meet Entries, Meet Entry Fee Reports and many, many more.

Click here for Product License Options for Team Manager for Swimming


Team Manager 7.0 New!

The new Team Manager has been released! TM 7.0 launched on July 16, 2012 with a splash, giving you more resources, more tools and more functionality than ever before. The latest version of our system is the most advanced and exciting product we have ever released and is packed with over 20 NEW features, including innovative web-based tools that make managing a swim team easier and faster, with less work!

Team MANANGER 7.0 modules include:

Team Registration

Give parents the ability to register their children for your team online. This means less work for you, more accurate accounting and no spelling errors due to illegible writing on paper forms. There are two ways to set up team registration:

BASIC Version: This is our self-set up option. Great for coaches who take full payment at time of registration, you can access this version directly from Team Manager 7.0 from the “ Settings” menu item. Follow this self-guided tool and that same day you can start taking online registrations.

PRO Version: For more complex teams that need payment flexibility including recurring training dues and online volunteer registration management, the pro version is your product. Contact one of our representatives to help get you started to ensure we meet all of your registration needs.

Online Meet Entries (OME) - Now Available in the US

Save yourself from data entry and back-and-forth communications by letting your swimmers and parents pick the sessions they plan to attend and the events they wish to swim online. The information seamlessly integrates with TM 7.0 so you can approve declarations, set up relays, and send email confirmations back to the swimmers-all from within a product you already know. You can be confident that the most updated and accurate information will be sent to the meet host running HY-TEK's Meet Manager! And YES, you can keep your Team Manager and still have OME!

Online Meet Fee Collection (MFC)

Never worry about handling checks or tracking down payments again! Collect fees online either as they are declared by the swimmer or parent, or after the coach has approved the entries.

Want to collect fees outside of our OME product?
Click here for subscription options in our online store

Parent Tools

Our new online portal gives parents control over pre-meet planning for their swimmers. Here are just a few of the things your parents can now manage online (and you can view reports on the back end for):

  • Declare their swimmer is coming to a meet you’ve invited them to
  • Select events and sessions they want to swim (they will only see events and sessions they are eligible to swim)
  • View status of their athletes for all meets they’ve been invited to including final coach-approved entry list
  • Update swimmer status for a meet until entry deadline

WORKOUT Manager Basic

With WORKOUT Manager, coaches can save time and stay organized as they put their athletes through the paces. When a coach creates workouts and predicts training paces, WORKOUT Manager will pull athlete rosters and best times directly from Team Manager.

Pull performance reports on log books, weekly yardage, attendance percentages, energy system percentages, stress level totals and more. Additionally, the roster and best time reports are instantly available to you in Team Manager, giving you an even more comprehensive overview of your athletes.

Why is this important? Most coaches are responsible for 8 to 24 swimmers in anywhere from 2 to 4 lanes in each session; it is imperative that a coach be able to create workouts for each lane quickly and easily. A running timeline, total yardage and the total stress level is shown to enable you to get the maximum from a workout. In addition, you can see the amount of each stroke and the amount of each energy system being designed in. Post-workout, all swimmers who participated will have their attendance and yardage statistics automatically updated in the system.

Note that if you do not purchase the WORKOUT Manager option, you can still check it out using your basic Team Manager product.

WORKOUT Manager Pro


Predict training paces using results from your T-30 sets. Here's how:

  • Produce six custom pace charts for each swimmer (known as Pink, Red and Blue charts).
  • Predict paces in other strokes by using your freestyle T-30 with a modified T-30 protocol.
  • View percent-of-effort tables based on best times, race pace charts and 4 millimole pace predictions.
  • Record the results of any test set you desire, such as 5 x 100 on 5 minutes.
  • Record heart rate and comments with each test set. (Some test sets provide meet time predictions.)
  • Generate test set and training pace reports and download them into easy-to-read spreadsheets.

Pace Clock

Make your workouts easier to follow! Instantly download up to 10 workouts (one per lane) from WORKOUT Manager to either the Colorado Time Systems 4 or 5 console running a CTS pace clock program or to the Daktronics OmniSport 6000 with its pace clock program. The download can handle up to 64 sets per lane and provides the number of repeats per set, intervals for each set and the rest period after each set.

Team Stats Online (TSO)

Stop fielding questions from anxious parents and swimmers and give them the answers they want, when they want them! Athletes and parents will have online access to a searchable database of meet results and rankings. TSO is included FREE with all TM 7.0 packages for the life the product.

Online Demo

Please Click Here to go to our Team Stats Online web page and pick the "A Demo for Team Stats Online" Swim Team and check out the various menu selections. For example, choose Athletes and then double click on Times next to an athlete to show that swimmer's Best Time in every event. Click on Entries and pick a meet and Team Stats Online will show all the entries that have been declared for that meet.

Try it FREE with TM 7.0

Start Team Manager and click on the TSO icon at the top of the main menu to get started. Filter the information you want uploaded to the web, place the link on your team's web site, and contact your parents and swimmers to begin enjoying an easy to use searchable database of your team's meet results, meet entries, rankings, and records.

Team Connect Online (TCO)

With TCO, multiple users can access your TM database simultaneously. Get more work done faster, and get more people the most up-to-date information. TCO is included FREE with all TM 7.0 packages for the life of the product.



Team Manager 7.0 Packages:

How can you get the new TM 7.0? It's easy! Just choose from three packages:

        Bronze Package

TM Basic + FREE Team Stats and Team Connect Online

        Silver Package

Includes Bronze Package PLUS...

  • Records/Standards - Keep track of your records and indicate time standard qualifiers (also includes USS Time Standards).
  • Graphs - With the touch of a key, print a graph showing a swimmer's improvement and overall performance.
  • Award Labels - Print award labels for swimmers based on improved times, finish times, or participation.
  • Entry Labels - Print labels or cards for entries to an upcoming meet (including each swimmer's best time, and heat and lane assignments).
  • Journal/Recruiting - Enter any notes to be stored into your database by date and title, including recruiting information for athletes.
  • Predict Results - Great for college & high school teams to simulate event and overall meet results for dual meets.
  • Pro Network - Share one database from multiple computers on a local area network.

        Gold Package

Includes Silver Package PLUS...

  • Workout Manager Basic - Develop and analyze daily workouts, record attendance, and track yardage.
  • Workout Manager Training Feature - Record tests sets and predict training paces using the T-30 test.
  • Workout Manager Pace Clock Feature - Download up to 10 workouts (1 per lane) from TM directly to the CTS 4,5, or 6 or the Daktronics 6000 or 2000 timing consoles.

When you upgrade to TM 7.0, you will automatically be upgraded to the package consistent with the options you already have in your current Team Manager product. For example, if you already have the Record Match/Time Standard option, when you upgrade to TM 7.0, you will automatically receive the Silver Package that includes all 6 standard options plus the Pro option. If you have one of the Workout Manager options, when you upgrade, you will automatically receive the Gold package that includes all the standard options as well as all three of the Workout Manager options. And in both of these examples, you will automatically receive FREE subscriptions for both Team Stats Online and Team Connect Online for the life of the product.

* Please note that Tech Support for TM 6.0 will not be available after July 15, 2012.

Team Manager Lite

TM Lite makes it easy for a meet host to obtain entries from the teams entering a meet. TM Lite is provided FREE to a meet host using Meet Manager to distribute ONLY to the teams entering the meet and those teams then send their entries to the host by CD or via email. The meet host can distribute TM Lite CDs directly to team or each team can download TM Lite from the HY-TEK website. Please note that TM Lite supports up to 100 swimmers per team.

TM Lite has all of the basic TM functionality with the following features enabled:

  • Standard set-up and options
  • Entry for teams, athletes, relays, meets and browsers
  • Specification of meet entry custom times by event or name
  • Import of meet events from a Meet Manager database
  • Export of meet entries to send to the meet host by CD or via email
  • Meet Entry Reporting

Click here to view the TM Lite Instructions


HY-TEK Team Manager is the number 1 choice in team management software for thousands of swim teams. Some of the organizations that use Team Manager to run their team include:

Team Manager for Swimming

  • Barker Aquatic Swim Club
  • Chanhassen High School
  • Columbia University
  • Bengal Tiger Aquatic Club
  • Island Wahoos
  • Jersey Swimming Club
  • Monta Vista High School
  • Quickwater Swim Club
  • River Town Aquatics
  • Shaker Sharks
  • Swim Atlanta
  • Maui Gold Swim Team
  • Palmer Stripers Swim Team
  • Rapid City Racers Swim Club
  • Rappahannock Raiders Swim Club
  • Vincennes Swim Team
  • CSRC Stingrays Swim Team
  • East Ridge High School
  • Green County YMCA
  • Mandarin High School
  • Menomonie Area Aquatics Club
  • New Jersey Wave
  • Ridgedale YMCA
  • Rollingwood Swim Team
  • Romeo Dolphins
  • Southern Cross Dragons Swim Team
  • University of Cincinnati
  • UNLV Swimming
  • Fox Valley Swim Team
  • Lakenheath Swim Club
  • Northern Free State Aquatic Club
  • Pineville High School
  • Roma Swimming Club
  • Southwold Swimming Club
  • West Islip High School
  • YMCA of Saratoga Stingrays
  • Blue Devil Swim Club
  • Sand Otter Swimming
  • Sand Otter Swimming
  • Spokane Waves

New Releases

Team Manager 7.0 is here! Learn more.