1	Presented by Sports-Tek Software
2	MEET MANAGER for Track & Field Planned New Features in Release 2.0
3	Overview About TFMM 2.0 Help and Technical Support New Look and Feel Easier Maintenance Update Procedure New Data Security Protection Memorize Reports Automatic Backup/Update Check Button Timer Interfaces for Track Real Time Results Dual Meet Seeding / Dual Meet Results Combined Event Seeding with Marks Manage Multiple Licenses New Results Export Favorite Directories New Report Features More New Features
4	About TFMM 2.0 Welcome to the Sports-Tek eLesson for MEET MANAGER 2.0 for Track & Field (TFMM) - Hy-Tek's third generation of MEET Management software for track & field. TFMM has been designed to provide the very highest level of functionality for track coaches, officials, parents, and volunteers. MEET MANAGER 2.0 is the natural follow-on to Hy-Tek’s MEET MANAGER 1.2 Version that was initially released in May of 2001. TFMM 2.0 will have over 100 new features, the most important of which will be described here. This eLesson assumes that you are already familiar with Hy-Tek’s MEET MANAGER 1.2 software.
5	Help and Technical Support There are 3 ways to get Help and/or Information about MEET MANAGER 2.0. Start TFMM 2.0 and click Help / Contents / Index and enter a key word. For example, if you wanted to know how to enter an athlete, just key in “add athlete” and the Help section will show you the topics pertaining to adding athletes. Use Acrobat Reader to open the TFMM 2.0 PDF User Guide included with your software. Use the example in 1. above but enter “User Guide” as the key word to find out how to Open the PDF file. Email or call Tech Support. TFMM@hy-tekltd.com 615.599.4364
6	New Look and Feel All screens will be re-designed using icons and split sliding windows consistent with Windows XP.
7	Easier Maintenance Update Procedure From the TFMM main Menu bar, click on Check for Updates and TFMM will automatically check The Hy-Tek web site to see if you have the current TFMM Maintenance Update installed on your computer. If you do not, TFMM will give you the option to download the update and ask if you want it installed now. Choose Yes and TFMM will install the update you just downloaded and then route you back to the TFMM Main Menu. Or, you can use the Personal Preferences tab under the Setup/Options menu selection to automatically check for a maintenance update every “x” days.
8	New Data Security Protection When a Database backup is produced, TFMM 2.0 will offer a “No Edit” option to prevent the meet results contained in that database from being subsequently edited if this “No Edit” backup is restored. In addition, security for data integrity as well as confidentiality is provided in TFMM 2.0 by not allowing access to the database outside of the MEET MANAGER 2.0 software environment. However, the prior Hy-Tek version 1.2L will be able to open any TFMM 2.0 database. For those needing to extract data, TFMM 2.0 will have an export utility that creates a separate MS Access database that contains all entries and results.
9	Memorize Reports This feature allows you to save the settings you have made for a particular report. For example, memorize the Meet Results report in 3 column format and give it a name such as “3 column results”. Then memorize the same report with a 1 column format to give to the announcer and name it “1 column results”. Later, at any time you can pick from your list of memorized reports. This feature will be available for Athlete Rosters, Entry Lists, Meet Check-in, Performance Lists, Meet Program, Finish Line Sheets, Field Score Sheets, Lap Counter Sheets, Results, Scores Reports, Meet Summary, Medal Count reports, Competitor/Mailing/Registration Labels, Entry Cards, and Award Labels.
10	Automatic Backup Automatic Backup: TFMM 2.0 offers the ability to specify how often you want TFMM to automatically make a backup of your database. A backup of your database is very important and something that many of us forget to do. You can use the Personal Preferences tab under the Setup / Options menu selection to automatically create a backup every "x" days.
11	Button Finish Interfaces for Track TFMM 2.0 now Interfaces with 4 button timers for Track & Field meets. Previously, these timers could only be used for CC/RR races. The button timers that can be Interfaced with TFMM 2.0 are the Time Tech Sprint 8, The Time Machine, Omega’s Power Time, and the Ultrak L10.
12	Real Time Results There will be a new option to upload the heat and flight sheets for events/rounds not started yet or to upload performance lists or a combination. There will also be the option to upload all events that have results completed. When uploading default files, default files for last heat and last event are also uploaded. When uploading the event list by session, if there are no events in a session, the session title is not included.
13	Combined Event Seeding with Entry Marks From the Athlete Menu, you will be able to enter seed marks for Sub-Events within a Combined Event such as Decathlon. These seed marks can be used in the Seeding Menu to seed the sub-events by mark. If using the seed marks, you can also seed the heat/flights best-worst or worst-best.
14	Dual Meet Seeding / Dual Meet Results Seeding TFMM 2.0 will offer very flexible dual meet seeding lane assignments for any number of lanes and up to 10 teams if 10 lanes. Assign team A to 1, 3 and 7, team B to 2 and 6, and team C to 4, 5 and 8. TFMM 2.0 will also offer two team dual seeding for 5 or 7 or 9 lanes to alternate the leftover lane between the two teams. You will have the choice for strict assignment for all heats or only strict assignment on the fastest heat. You will also have the choice to use the dual lane assignments for in-lane races only. That means field events and distance events will be seeded in the normal fashion. Results There is a special format for Dual Meet Results and when selecting this format, for each dual meet, the results will be printed with one team on the left and one team on the right with the running team score down the sheet.
15	Manage Multiple Licenses If you run meets for more than one team, you can easily manage up to 5 licenses on one computer by getting permission from each of the other teams to load their license on your computer.
16	New Session Features There will be a new Include Qualification Marks check box for the Session Report. You will be able to select two or more sessions from the Session List. You will be able to exclude events that have no entries.
17	New Meet Results Export TFMM 2.0 will include a generic export of all entries and results in MS Access 97 format so that users can extract data from the database without affecting the actual database. This generic export is much easier to use since it has all data in just a few tables.
18	Favorite Directories When importing, exporting, restoring backups, or making backups, you will be able to designate a specific favorite directory for the given procedure.
19	New Report Features (1 of 3) General Features Most reports will include a Progress Bar with the option to STOP if the report takes too long. A new report will be provided to display or print the Meet Entry file that was provided for Import. TFMM 2.0 will include the option to suppress birth dates and Registration IDs on athlete roster reports, entry list reports, and meet summary reports. TFMM 2.0 will include the option to suppress the ages for the event name and be able to replace the ages with Division names. Performance List / Meet Program Report The Performance List report will have additional options for alternates only, foreigners only, and exhibition only. There will be an option to use converted marks for seeding, but still show the actual unconverted seed mark on Performance Lists and Heat/Flight Sheets (also on Results Reports). The events can be sorted not only by Session Order, but now by Publication Order or by Event Order. If the meet is Divisions by Event, you will be able to pick one division for the list of events. Entry List Report There will be an option to sort the list by Region / Association / Team.
20	New Report Features (2 of 3) Results Reports Team scores can be displayed on three column results reports (previously only one and two column results showed team scores). There will be two choices on what to include: Female Team Scores, and /or Male Team Scores. In addition, if the meet is Divisions by Event, you can get scores with all divisions combined. The option to show Mark Standards at top of the Meet Program or Results report, but NOT include them next to the time/mark, will be provided. The ability to print Results which only include a selected set of teams will be provided in this release. Results will have the option to suppress the large X in front of marks that are exhibition. The Results Report will include a new option to start a new page whenever the event gender changes – great for Mixed events. Check-in Report Relays will be included in the Check-in Report. Exceptions Report The Exceptions Report will be enhanced to show what teams and events have too many entries where teams are limited to so many per event. The Exceptions Report will have a new feature to show which teams have too many entries in an event when there is a limit per team per event. The Exceptions Report will have the ability to list entries that are faster than or slower than a selected mark standard. The Exceptions Report will have new choices to list all athletes with a DNS and all athletes who did not compete in any event.
21	New Report Features (3 of 3) Meet Summary Report The Meet Summary for Record Breakers will have an option to include record as broken if the record was No Time or No Mark. Medal Count Report The Medal Count for results will be expanded from 1^st thru 3^rd to 1^st thru 10^th. A new Administrative Report for Medal and Ribbon Count will compute how many awards to purchase before the meet starts. This can be based on actual entries received or just show the maximum required. Award Labels Award labels will have the option to be printed from the Scores Report menu for the top so many Individual High Point winners. Participation labels will be added to the Award Labels Menu. Record breaker labels will be added as an option. The award labels menu will have a check box for each event that will keep track of whether you have already printed awards for a given event or not. Registration Labels The Registration labels will have the ability to be sorted by Region / Association / Team for Youth Athletics Championships. The region and association codes will be shown on the labels.
22	More New Features (1 of 3) General New Features Event filters will be added for all screens listing the events (Individual only or relays only for example). Scoring places will be extended form 40 to 100. You will be able to import .jpg files as well as .bmp files for the main screen background picture. The Purge Menu will have the option to delete all athletes that are seniors. Seeding Features The Entry Scoring Preferences Menu will have a new feature to allow you to limit the number of entries from one team that can advance to the next round. The Seeding Menu will have the ability to combine two event’s entries and automatically adjust the multi-age groups, if any, and the gender. In the Preview Menu, you will have the option to show a list at the bottom of only athletes who are already entered in the event. You can also have the Preview only show alternates. The Seeding Menu will have two new columns, one for the number of scratches and one for the number of alternates in each event. The Seeding Menu will have an added feature to Scratch Forward if you only want to scratch the best entries in one or more events. In the Declaration Pad found in the Seeding Menu, you can edit entry notes directly in the grid and the top of the screen is updated as you declare entries showing the number of Declared and Scratched entries.
23	More New Features (2 of 3) Athlete Menu The Athlete Menu will have an option to show results in addition to the entries. A Disabled status will be added to the Athlete Status field and uses the % character as the designator in reports. Relay Menu In Relay Menu, there will be a new option to copy the relay names from prelims to finals or finals to prelims for ALL relays in the event. Run Menu The Run screen will show team scores at all times for all meets, not just dual meets and will include the option to show combined team scores in addition to male and female team scores. For Unseeded events, you will have the option to enter results by competitor number, time; competitor number, time; and so on. You will be able to go directly to the Teams Menu from the Run Menu. CC/RR Menu In the CC/RR module, you will be able to import result files created by FinishLynx. In the CC/RR module, you will be able to import result text files created by the DAG Chip system and the ChampionChip system. In the Enter Ranks menu, you will be able to add new athletes or check on the competitor number for existing athletes.
24	More New Features (3 of 3) Teams Menu TFMM 2.0 will include a check box in the Team Add/Edit Menu to indicate whether the team will be included for team points or not in Reports/Scores team totals (not individual totals). Records Menu TFMM 2.0 will offer a new option to select only one team for updating records and flagging records in results reports in case the record is a team record. When updating records, there will be a new option to allow foreigners and/or exhibition to break a record or not. Import / Export If Regions have been setup for teams, the regions will be exported in all .tcl exports from MM and will be imported into MM when merging files or importing advancers. When exporting semi-colon results, you will be able to filter on one division if using Divisions by Event. Seed Marks for Combined Event sub-events will be included in .tcl export files and will be imported back into MM when importing a merge of entries or results or when importing from DirectAthletics.